Once you’ve completed your draft minutes the job’s done, right? Not quite. Minutes should be double-checked particularly for content accuracy.
The accepted chain of command for getting your draft minutes checked include:
- your executive and/or
- the chairman
- the rest of the meeting members.
The people listed above will be mostly looking to ensure that the minutes accurately reflected what happened at the meeting.
There is another group who could also check your minutes. Have you considered peer review?
The case for peer review
A peer review, from a trusted colleague, will check the quality of your minutes – a trained eye that will pick up errors in:
All of those important things that we sometimes overlook when we’re under pressure to get our minutes completed.
The main disadvantage of peer review would be confidentiality. If you choose this path ensure that you have clearance from your executive first before sending them out to another person.
I’m hearing more and more from minute takers who state that peer review is now standard practice in their organisations.
Having your minutes peer reviewed is another way of providing self-assurance that you’ve done the best job possible of producing a perfect set of minutes.
What do you think of the idea of having minutes peer reviewed?