Driving efficiencies – Series 1: Typing meeting minutes so they’re projected through the datashow

Everyone in an organisation should strive to drive efficiencies in everything they do. And this includes the minute taker.

There are lots of ways in meetings where we could make better use of time and this quite often equates to dollar savings as well.

In some organisations, the minute taker types the minutes which are then projected through the datashow and shown up on the big screen (this is truly minute taking gone mad!). Incredibly scary thought! I’ve never had to do it, but if I had to (and I’d be willing to give it a go), I’d imagine my stress levels would rise quite considerably!

Advantages of having it all up there

You can probably already think of the advantages of doing it this way:

• everyone can see what’s been typed so there is immediate agreement as to outcomes and actions
• the minutes are completed at the end of the meeting – yay! No having to set aside time after the meeting to type up the minutes.

Disadvantages of having it all up there

• Everyone can see what’s being typed
• The ability to think quickly on your feet to construct sentences and capture the conversation accurately
• The temptation by group members to correct your work including whether a comma is in the right place (this can potentially slow down discussion)

I was going to suggest that this would only suit certain types of meetings, but on second thoughts I can’t see why this couldn’t work for the majority of meetings.

When we spend a lot of time in meetings we need to ensure that that time is spent well. Typing minutes so they’re projected straight up onto the screen is one option that can save time.

Is this one way you could drive efficiencies? Would you be brave enough?

 

 

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